Membership Handbook

Havant Dynamo Youth Theatre (HDYT) is a Company Limited by Guarantee governed by Memorandum and Articles of Association which are available on request.

HDYT is organised into two sections – Dynamites for 7 to 11 year olds and Dynamo Youth Theatre (DYT) for 11 to 19 year olds. Both meet at The Pallant in Havant.

Formed in 1981, the aim is to encourage children and young people to perform to their highest personal ability in all aspects of the performing arts. To this end all members are encouraged to develop skills in co-operation, socialisation, communication and personal achievement.

Through the skills acquired in workshops and performance it is hoped that members will develop self-confidence and life skills. Members are valued for the contribution they make to the unity of the group; working for the team is more highly valued than individual ambition.

Our artistic policy is to present a high standard of dramatic entertainment which, hopefully, will appeal to a large cross-section of the public in the area. 

Membership Procedure

Membership enquiries should be directed in the first instance to the Membership Secretary for each group by completing a ‘Membership Enquiry’ via the website. Subscriptions are payable on admittance. 

Meeting Times

Dynamites meet during term time on Mondays from 4.30 pm to 6.00 pm and DYT Term time Monday and Thursday from 6.30 pm to 8.30 pm. When approaching performance dates there is usually a heavy rehearsal schedule for DYT members.

Subscriptions

Subscriptions are payable by monthly standing order. Subscriptions are normally determined annually by the Trustees.

The Trustees may suspend any member whose subscription is late until payment is made. In case of difficulty the Treasurer in consultation with the Trustees may agree a Bursary may be applicable.

Activities

Theatre visits and social events are arranged on a regular basis for the benefit of DYT Members.

Members are discouraged from working with other amateur or professional theatre organisations (with the exception of school or college activites) that might interfere with DYT commitments.

Productions

The Artistic Director and Artistic Panel oversees the choice of each formal production and its Director. Casting is the responsibility of the production director, in consultation with the Artistic Director.

Members are asked to supply their own jazz shoes and purchase a company polo shirt.

There is an expectation that Members will endeavour to sell a minimum of 5 tickets per production.

Members are encouraged when relevant to become involved in all aspects of the production including stage and musical direction and technical/backstage functions. 

Photographs taken for a production or otherwise may be used for publicity purposes and may appear on the Dynamo website.

Attendance

Paid up members are expected to attend each session and to participate in each production where appropriate. If more than three consecutive weeks have elapsed without notification it will be assumed that the member has left the company.

Formal notification of absence should be made by text or telephone to the Session Administrator and must not be made through another member. 

Members are expected to attend all the Company productions if suitable and are expected to participate in HDYT fundraising events.

Discipline

All members are expected to have a responsible attitude towards workshops, rehearsals and productions as well as towards the Company, venue, equipment and surroundings. 

The following are not allowed during any DYT activity: Chewing of gum, smoking tobacco, vaping or any other substance, drinking alcohol, use of illegal drugs, bullying, whether it be physical or verbal.

Any member who fails to comply with any of the conditions of membership, or who brings HDYT into disrepute, may be suspended by the Trustees.

General Management

Havant Dynamo Youth Theatre is governed by 9 Trustees who are elected at the AGM or appointed by existing Trustees. In accordance with the terms of the Memorandum and Articles (available on request) the Trustees take responsibility for legal and financial matters including supervision and recording of the membership, insurance, health and safety, care of capital equipment, use and upkeep of premises and any other matters.

Artistic Management

The Artistic Director oversees both DYT and Dynamites and is appointed by the Trustees and assumes responsibility for leading the artistic development of the whole Company, recognising the differing performance and learning needs of the Companies. They work closely with the Trustees in formulating and implementing policies.

The Artistic Director leads the introduction of new ideas and philosophies relating to the teaching of performance skills and encourages learning in all aspects of the performing arts, particularly drama, dance and music, developing each member according to personal needs.

The Artistic Director encourages the involvement of Adult Volunteers who wish to improve their understanding and practice of educational drama and dance, using demonstration lessons, team teaching and additional professional expertise when appropriate.

The Artistic Director oversees the choice of each production and its director, recognising the need to maintain the developmental needs of the members and the interest of the audience. The Artistic Director meets regularly with the Steering Group to discuss future planning of workshops, general membership matters and productions in rehearsal.

Financial Management

The Trustees are responsible for the management of all financial matters. The Treasurer reports regularly to the Steering Group who considers budgets for each significant event. The budget includes estimates of receipts and expenditure and nominates those responsible for expenditure.

Trustees

Are elected by simple majority at the AGM and remain in office for three years. One third of the Trustees retire each year and may offer themselves for re- election.

Eligible candidates may propose themselves for election. New Trustees may be appointed by the existing Trustees but must offer themselves for election at the next AGM.

Policies and Procedures

All Policies and Procedures relating to the Group can be found on the website.

Steering Group and Sub Groups

The Steering Group and Sub Groups are responsible for the day to day running of HDYT and consist of Trustees and other co-opted adult volunteers as appropriate. A maximum of Two sixth form Members are also seconded to the Steering Group.

Parents/Carers

Communication with Parents/Carers will usually be via the relevant WhatsApp Group for the Section or by text or email.

HDYT is a strictly non for profit organisation that exists solely for the benefit of its young members. We rely on volunteers to assist with all aspects of the running of the company including performance direction, publicity, the development of our own building (Mo’s House) or of course in the run up to and during all productions.

Annual General Meeting (AGM)

A general meeting is held each year. This meeting receives the Chairman’s, Treasurer’s and the Artistic Director’s reports and elects the Trustees. The meeting may also discuss any other business. 

Havant Dynamo Youth Theatre (HDYT) is a registered charity. 

Charity registration No: 1132045. 

Company registration No: 6757807 registered in England
Registered address: 29 Mill Close, Fishbourne, Chichester PO19 3JW 

Membership Handbook Revised January 2024